Applicant Privacy Notice

This Notice describes the categories of personal information (“PI”) which may be collected by Office Solutions Business Products & Services, LLC and its subsidiaries or affiliated companies (collectively, “Company”), and the purposes for which the PI may be used. This notice applies to all individuals applying for a role with the Company and all Company employees.

Identifiers and Contact Information

  • Names, addresses, phone numbers, mobile numbers, email addresses
  • Dates of birth, Social Security numbers
  • Driver’s license or state ID numbers
  • Bank account information, signatures, and other identifiers

Protected Classification Information

  • Residency and work permit status
  • Gender, race, and ethnicity

Internet or Other Electronic Network Activity Information

  • Activity on the Company’s systems (internet browsing, intranet, apps, emails, social media, stored documents, usernames/passwords)
  • Activity on communication systems (calls, voicemails, texts, chat logs, app use, mobile browsing, emails)
  • Careers site visits may include cookies, web beacons, tags, and scripts

Geolocation Data

  • GPS location data from company-issued devices and vehicles

Audio, Electronic, Visual, Thermal, Olfactory, or Similar Information

  • Data from cameras, thermometers, or similar devices

Biometric Information

  • Fingerprint scans and wellness metrics

Professional and Employment-Related Information

  • Employment application data (history, title, licenses, professional memberships, recommendations)
  • Background check, criminal history, motor vehicle records
  • Work authorization and fitness-for-duty data
  • COVID-19 exposure or symptom information
  • Travel and close-contact information
  • Performance, disciplinary records, salary, bonus data
  • Health and insurance information (claims, enrollment, IDs, prescriptions)
  • Leave of absence information (religious/family obligations, health of employee or family)
  • Financial information (bank account/routing numbers)
  • Individual preferences or assessment results for hiring or promotion

Education Information

  • Education history

Inferences Drawn from PI

  • Human capital analytics, correlations about job success, retention analysis, benefit plan evaluation, employee preference analysis

Sensitive Personal Information

The Company collects certain sensitive personal information under California law, including:

  • Social Security numbers, driver’s license/state ID numbers
  • Financial account information
  • Precise geolocation data
  • Racial or ethnic origin
  • Health and biometric information
  • Information about protected characteristics

Use: Only for lawful business purposes (background checks, payroll, benefits, compliance, safety). Sensitive PI is not used for other purposes.

We collect PI to:

  • Process applications, confirm eligibility, conduct background checks, and onboard employees
  • Administer payroll, benefits, and leave of absence programs
  • Maintain personnel records and comply with retention laws
  • Communicate with employees, emergency contacts, and beneficiaries
  • Comply with health, labor, employment, tax, benefits, safety, and other laws
  • Prevent unauthorized access to Company property and systems
  • Ensure employee productivity and policy adherence
  • Investigate complaints or policy violations
  • Support diversity and inclusion programs
  • Facilitate secure use of information systems
  • Improve employee, customer, and public safety regarding Company property
  • Enhance efficiency, logistics, supply chain, and time management
  • Evaluate suitability for positions or promotions
  • Authenticate careers site access and capture interactions and preferences
  • Customer engagement and other legitimate business purposes

The Company may share PI with:

  • Internal Departments: HR, management, IT, and other relevant teams
  • Service Providers: Vendors assisting with recruitment, background checks, payroll, or HR functions
  • Legal Compliance: Government authorities or law enforcement as required by law

We do not sell or share personal information for cross-context behavioral advertising purposes. Disclosures to service providers are strictly for business purposes.

  • Technical and organizational measures are in place to protect PI.
  • PI is retained for at least four years from collection, or longer if required by law or to fulfill the purposes outlined above.

California residents may:

  • Know what PI is collected and the purposes of use
  • Access the PI we hold about you
  • Request correction or deletion of PI (subject to legal exceptions)
  • Limit the use and disclosure of sensitive PI
  • Not be discriminated against for exercising these rights

To exercise your rights:

  • Email: hr@officesolutions.com
  • Mail: Office Solutions, LLC, Attn: Privacy Officer, 23303 La Palma Ave, Yorba Linda, CA 92887

Identity verification is required before fulfilling requests.

Last Updated: October 1, 2025

  • This notice may be revised at any time.
  • Updates are effective immediately upon posting.

Questions: Email hr@officesolutions.com

View more information about our Applicant Privacy Notice here.